BwLehrpool-Exams

In this guide you will find the most important information for planning and conducting e-examinations in the PC pool rooms J213, BS217 and G310 on the campus of the University of Konstanz. This form of exams is particularly suitable for exams that are close to the application, since the participants can use software that was also used in your course, for example. In order to create exam conditions, the accessibility of services in the network can additionally be prevented or only released for individual services according to your wishes. The pre-configuration of the PCs for your exam is done by us via the infrastructure environment "bwLehrpool", we therefore use the name "bwLehrpool exams".

The following information refers in particular to the planning process and the topics that are relevant for the practical implementation of the exam on site. At some points, we refer to our documentation that relates to the use of the Klausuren-ILIAS as a retreat platform. There you will find all relevant assistance for the content preparation of the ILIAS retreat courses.

Please note that, as with conventional exams, you as the teacher are responsible for the organizational implementation of the exam. Please clarify with your department how you can receive support from them for your exam and room planning and how, in the case of plans that have already been completed, a subsequent change request can be implemented. The KIM will support you by providing the pre-configured PC environment according to your wishes. In the following, you will also learn where the KIM may be dependent on your participation.

1. Planning of bwLehrpool Retreats

For planning and reserving, we recommend this order, which also guides the following sections in this text:

1. Determine the timing and the processing time of the exam.
2. Clarify the availability of personnel support (e.g., auxiliary staff).
3. Decide which PC pool rooms You want to use and check its availability'
4. Clarify with us the availability of the desired software
5. Send us a reservation request incl. the event details and software requests

1.1 Scheduling

First determine the desired date, the time and the desired duration of the exam. To do this, please refer to the Teaching Block Times at teaching-block-scheduling. If you have already reserved a PC pool room for your course, you can of course also use it for the exam, in which case there is no need for a separate reservation. Please note that not the entire length of the reserved time slots can be used for the exam: Plan approx. 10 minutes at the beginning for starting the PCs and for information about the exam procedure. This should not include the break times before and after the time slots, as the availability of these times cannot be guaranteed, e.g. due to delays in previous events. If you need an exam processing time of e.g. 90 minutes, please reserve two time slots.

1.2 Personnel Support

Check whether you need additional personnel for the examination supervision and the support of the participants in case of operating problems: If you use the PC pool room used for your course also for the exam, you supervise the exam yourself and the participants know the software used in the exam, this additional effort may not be necessary. However, if you reserve PC pool rooms especially for your exam and possibly have the exam written in several pool rooms at the same time, you should plan with two people per room (supervisor + support).

1.3 Select PC Pool Rooms and check Availability

The following PC pool rooms are suitable for bwLehrpool exams:

J213, 40 Plätze	BS217, 23 Plätze	G310, 19 Plätze
Check availability	Check availability	Check availability

Please check availability for your desired date. If available, all three pool rooms can also be used simultaneously in a retreat.

1.4 Check Availability of the desired Software

Any pre-installed software that you use on the PCs in your course can also be used in bwLehrpool exams. In the exam, either the complete software selection that you have available on the PCs in your course can be offered, or we can prepare a special software selection ("image") for you that contains only the software you need. Vorlage:NoteBox

If you would like to use software that is not yet offered on the pool computers, please be sure to contact us prior to further exam planning so that we can check licensability and install the software according to your wishes. Please mention your software wishes in your reservation request (see below).

1.5. Should the ILIAS Exam Environment be used?

The ILIAS exam environment (in the following also called "Klausuren-ILIAS") simplifies the handling of exam performances, which is why we recommend to use it in your bwLehrpool exam:

• Assignments and sample data sets can be made available at specified time periods.
• Time limits can be set for the submission and upload of examinations; the uploads are automatically assigned to the registered examination participants.
• Additional exam questions can be graded automatically (e.g. in multiple choice tests) or manually (e.g. in free text questions).
• Examination results and evaluations can be made available for inspection.

In principle, you can conduct bwLehrpool exams without using the exam ILIAS, but then you would have to define your own procedures for distributing the assignments and sample data and for collecting and assigning the exam performances (e.g. via upload to the cloud or to the file server). If you and/or the students do not have experience with such alternative procedures, we recommend using the Retreat ILIAS, which we can make easily accessible in the software configuration we have prepared for you (e.g., through a link on the Windows desktop).

1.6. Reservation Request with Event Details

Please send us a reservation request via email containing the following information:

1. Complete Event Title
2. Requested Rooms' (J213, BS217, G310)?
3. Day, time, and duration (to match teaching block times)?
4. Number of people participating?
5. What software do you need (or do you want to use a standard software selection)?
   • If software is to be used that is not currently offered on the premises: Does the software need to be licensed / do you own these licenses?
   • Should files or links be offered on the Windows desktop (which ones)?
6. Should the network usage be restricted?
   • If yes: Should individual services remain accessible (which ones)?
7. Do you need an exam course on the exam-ILIAS?
   • If yes: Who are the people responsible for the exams?
8. If applicable, other requirements

Please send your reservation request to:
ilias-support@uni-konstanz.de

2. Prepare Exam

2.1 Prepare Exam Course (only when using the Exam ILIAS)

We create an exam course for you on the exam ILIAS, assign the necessary administration permissions and configure its availability period according to the information you provide. From this point on, you can prepare the exam content in it, e.g.:

• Present assignments in the "Exercise" object located in it and set the time frame for uploading the answers / results.
• To the treatment of the questions if necessary files / data sets to the download offer
• Possibly prepare additional questions (multiple choice, free text) in the test object

for preparation of the exam course.

To prepare for the exam course, please refer to our documentation of the exam ILIAS
https://www.uni-konstanz.de/lehren/beratung-hilfsmittel-service/digital-unterstuetzte-lehre/anleitungen/

If files or links are to be provided outside of ILIAS on the Windows desktop, please send them to us as soon as possible after confirming your reservation request so that we can include them in your bwLehrpool retreat image.

2.2. Exam without using the exam ILIAS

(tbd...)

2.3. Mock Exam

In order to ensure that all participants know their account name and password and are familiar with the procedure and software usage, we recommend to conduct a mock exam under real conditions (with the prepared software selection / network restrictions) before the "real" exam.

Please plan and apply for the mock exam in the same way as a "real" exam, as the same requirements must be met for this (room availability, ILIAS mock exam course, software availability, etc.).

3. Perform Exam

During the period you have reserved, only the software configuration you have chosen can be used in the PC pool rooms; if desired, the Internet connection can also be restricted. It is not necessary to log on to the computers during this period, if necessary only the session has to be restarted. If the exam-ILIAS is to be used, the participants will find a link on the Windows desktop to log in to the exam-ILIAS with their university account name (usually firstname.lastname) and the corresponding password. There you will find the link to the exam course, whose content prepared by you (assignments, files, etc.) will be available at the set time.

4. Evaluation of the Exam, Inspection, Post-Exam

Please refer to our documentation on how to use the exam ILIAS:
https://www.uni-konstanz.de/lehren/beratung-hilfsmittel-service/digital-unterstuetzte-lehre/anleitungen/