BYOD-Exams

In this guide you will learn how to conduct a Bring-Your-Own-Device (BYOD) exam with your students on campus at the University of Konstanz. In a BYOD scenario, students use their own laptops (or comparable devices) within the university WiFi to take an online exam:

• online exams no longer have to be written in the university's computer labs.
• fewer university devices are needed, there are no overlaps and fewer bottlenecks in bookings
• students have a more familiar environment and better sense of security when using their own computers

BYOD exams are generally written using the Safe Exam Browser (SEB).

• SEB creates a secure exam environment on the student's computer for the duration of the exam.
• only the corresponding exam content can be edited with the device on ILIAS.
• copying of own files on the computer is prevented
• research on the internet is blocked.

1. Planning of BYOD Exams

For planning and room reservation we recommend this order, which is also followed by the sections in this text:

1. Determine the time needed for the exam
2. Clarify the availability of supporting personnel (e.g., auxiliary staff).
3. Check whether your students can meet the minimum technical standards.
4. Decide which rooms you would like to use for your exam
5. Check the availability of the desired rooms and of substitute devices.
6. Reserve the rooms at the room scheduling department.

1.1. Time Planning

In addition to scheduling the exam, please also consider other preliminary considerations. Determine the allowed writing time in advance and add extra time for delays, technical problems, compensatory measures, etc. In addition allowed writing time, allocate a buffer of about 15 minutes before and after. This is where the process is explained, replacement devices are handed out, if necessary, note paper is distributed, and students log into the systems. At the end of the allowed riting time, every substitute device has to be collected again.

1.2 Personnel support

Clarify the availability of support for your BYOD exam (e.g., auxiliary staff). You will receive additional personal support from us as follows:

• You always have a personal contact for any topic related to your exam.
• We clarify all questions you might have together with you, regarding your BYOD exam and workin with the Safe Exam Browser
• We support and advise you on all topics concerning the preparation of exams in ILIAS.
• At least one trained member of the e-learning team will be present during your BYOD exam for technical support.
• If you do not have a personal contact yet, please feel free to mail us at digitale-lehre@uni-konstanz.de for general organizational and technical questions, and please write to ilias-support@uni-konstanz.de for ILIAS questions.

1.3. Technical Requirements

The private devices of the exam participants must meet certain minimum requirements in order to use the Safe Exam Browser (SEB):

• Windows 8.1 or Mac 10.11 operating system, or higher.
• Screen size of at least 13.5 inches
• Use of the SEB is not possible on devices running Linux, Chrome, or Android
• Devices must have at least 3 hours of battery life for a 120-minute examination
• Devices must be equipped with a working WiFi adapter
• If students are unable to meet these standards, the KIM will provide substitute devices.

Notes on the use of the SEB:

• It is theoretically possible that the operating system can be damaged in the event of a power failure while running the SEB in exam mode.
• Therefore it is very important that students can guarantee the appropriate battery life
• The participants need an entry password to open the SEB and to get to the ILIAS exam platform.
• Closing the browser can be done either automatically after submitting the exam in ILIAS, or again by an exit password
• These individual access passwords are stored in a start file - we provide this file for your students
• With the start file and the entry password the students can start the SEB

IMPORTANT: Ask your students if their devices can meet the minimum standards for a BYOD exam (see above).

Chromebooks can be used as substitute devices under the following conditions:

• the ILIAS examenvironment is used.
• no software other than the SEB is needed on the devices (such as text editors for writing essays, as an upload task in ILIAS).

Inform your students about the SEB program and that an installation is necessary in order to use it. The installation files can be downloaded directly from our Installation of the Safe Exam Browser page. Here your students will also find additional short installation instructions.

1.4 Recommended Exam Rooms

In general, all rooms with appropriate WLAN equipment are suitable - for larger groups, the lecture halls in the R-building are particularly suitable. For smaller groups, your usual seminar rooms, which you are already using, may also be suitable. Please also check the following overview of suitable rooms for e-exams. If you are unsure, please contact us directly (digitale-lehre@uni-konstanz.de).

Room	Places	Type	Delivery of Chromebook replacement devices by the KIM.	! Note
A600	701	Audimax	locked.
R712	243	Lecture hall Bio/Ch	yes
R711	242	Lecture hall Ph	yes
A701	Lecture Hall	locked
R513	177	lecture hall Math.	yes
R611	168	Lecture hall Ch	yes
M629	150	Lecture hall	yes
A703	Lecture Hall	blocked
D434	112	seminar room	no
A704	107	Lecture room	blocked
A702	105	Listening room	blocked
C336	100	seminar room	no
C425	100	seminar room	no
E404	100	Seminar room	no
G300	100	Seminar room	no
C230	90	Seminar room	no
R512	84	Physics lecture room	yes
R511	79	Bio/Ch lecture hall	yes
P603	69	Lecture hall	ja
M627	68	Exper. Lecture Hall
G309	60	Seminar room	no
C423	54	Seminar room	no
ZT1202	54	Seminar room	no
M628	52	Exper.lecture room	yes
P1138	50	Seminar room	no
D432	48	Seminar room	no
M630	47	Seminar room	no
F426	46	Seminar room	no
G307	46	Seminar room	no
G421	46	Seminar room	no
Y311	46	Seminar room	no
C427	42	Seminar room	no
F429	36	Seminar room	no
D436	34	Seminar room	no
E403	34	Seminar room	no
G308	34	Seminar room	no
D522	32	Seminar room	no
ML630	32	Seminar room	no
D247	30	Seminar room	no
F428	30	Seminar room	no
M901	29	Seminar room	no
G306	28	Seminar room	no
H308	28	Seminar room	no
H309	28	Seminar room	no
M701	28	Seminar room	no
G304	26	Seminar room	no
L829	26	Seminar room	no
F423	24	Seminar room	no
M631	24	Seminar room	yes
P812	24	Seminar room	no
P912	24	Seminar room	no
Z1003	24	Seminar room	no
C426	18	Seminar room	no
D435	18	Seminar room	no
M801	18	Seminar room	no
M1001	18	Seminar room	no
M1101	18	Seminar room	no
G302	16	Seminar room	no
P1012	16	Seminar room	no

1.5. Checking the Availability of Rooms and spare Equipment

Here you can check if the rooms you want are available (no registration required!):

Overview of current room occupancy: http://134.34.26.182/roomresrrm/

Once you have found a suitable retreat room, notify us of the number of spares required on your retreat date so that they can be firmly reserved for you down the line.

Please submit a reservation request for a BYOD-Exam using this form:
https://www.uni-konstanz.de/lehren/beratung-hilfsmittel-service/digital-unterstuetzte-lehre/formular/

Please note that we can only provide the replacement devices (Chromebooks) in the rooms where the delivery option is explicitly mentioned in the table above. If you use other rooms, you will have to organize and carry out the delivery of the Chromebooks yourself. In that case, you should expect about 45 minutes for the transport of the mobile Chromebook cabinets, we will hand them over to you in the entrance area of the N Library.

1.6. Reservation of Exam Rooms

If you cannot or do not want to use the rooms possibly already reserved for you by your department (in the context of the usual event planning of the departments), please first clarify with your department whether they can reserve the rooms you want for you or how future room reservation requests for e-examinations are to be registered with them. If this is not currently possible, please reserve (!) the rooms you want directly by e-mail at the Lehrraumvergabe after you have made sure that the rooms you want are available as described in point 4:

Reservation request at the Lehrraumvergabe: Lehrraumvergabe@uni-konstanz.de

2. Prepare Exam

2.1 Use of the Exam ILIAS

It is recommended to take your BYOD exam in combination with an exam course on the ILIAS exam server. This is secure in terms of examination law and the archiving of the examination results is guaranteed. To do this, proceed as follows.

Step 1

• We set up an exam course in ILIAS for you after you have informed us about your planned exam.

• Instructions and hints on how to conduct e-exams with ILIAS can be found here at the following link: https://www.uni-konstanz.de/lehren/beratung-hilfsmittel-service/digital-unterstuetzte-lehre/pruefen/

Step 2

• Create your exam in the exam-ILIAS - we support and advise you in the creation of exams.

• See also the corresponding instructions: https://www.uni-konstanz.de/lehren/beratung-hilfsmittel-service/digital-unterstuetzte-lehre/anleitungen/

• Ideally, you will have completed your exam four to six weeks before the exam date and we will carry out a final check for you - i.e. whether the exam is realistically designed in terms of processing time and the conclusiveness of the question types.

• Set a password for entering the exam in the exam-ILIAS

2.2 Practical Test with a Sample Exam

It is strongly recommended to conduct a BYOD mock exam, especially if you or your students have not previously written an exam in this format. This is useful for the following reasons:

• Students can become familiar with using the exam ILIAS and the SEB.

• Students who are using the Klausuren-ILIAS for the first time will have to complete a one-time profile completion.

3. Conduct Exam

Provide your students with the start file for your BYOD exam in time before the exam. For this purpose, you can use your semester apparatus in ILIAS or an e-mail distribution list. Advise your students to download the file and to have it ready on their own devices on the day of the exam.

Before the exam begins

• Verify student identity using registration lists, student ID, and photo - logging into the exam ILIAS via student account is not sufficient.

• Inform the students about the procedure before the exam starts

• Ask students to turn off their cell phones and smart phones or put them in airplane mode and put them in their pockets

• To eliminate phone use, you should also ask students to move their bags/backpacks, including cell phones, to the front or sides of the room

• Point out that students should close the screen when they leave the seat during processing, e.g. for going to the toilet.

• Do not tell your students the entry password for the SEB and your exam in ILIAS until they are in the exam room, make it visible (on the board or whiteboard).

Start of the exam

The student...

1. ...opens the SEB with the start file and the entry password and gets to the exam ILIAS.
2. ...logs in with firstname.lastname and the account password and gets to the exam
3. ...logs into the exam by password and processes the exam

During the exam

• In case of technical questions or problems, students can and should report immediately at any time.

• Record these cases with the mention of time, problem description and type of problem solution, also with time information

End of Exam

• Students click on End Test in ILIAS to end the exam and cannot edit the exam thereafter.

• Only after submitting the exam in ILIAS, students are able to close the SEB via a button and unlock their device.

4. Evaluation of the Exam, Inspection, Post-Exam

Please refer to our documentation on how to use the exam ILIAS:

https://www.uni-konstanz.de/lehren/beratung-hilfsmittel-service/digital-unterstuetzte-lehre/anleitungen/

In case of objections from students regarding hardware or software errors, please contact us immediately so that we can review the case with you.