Chromebook-Exams: Unterschied zwischen den Versionen

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[[Datei:Chromebook-Klausur_Audimax.png|400x400px|mini|Chromebook-Exam in the Audimax]]
[[Datei:Chromebook-Klausur_Audimax.png|420x420px|mini|Chromebook exam in the Audimax]]'''In this guide you will find important information on planning and conducting online exams with Chromebooks on the University of Konstanz campus.'''
In this guide you will find the most important information about planning and conducting online exams with Chromebooks on campus at the University of Konstanz. At some points, we refer to our documentation related to the use of the ILIAS-exams platform. There you will find all relevant information for preparing the content for an ILIAS-exams course.


{{HinweisBox|Hinweistext=If you would like to conduct an online exam, '''please contact the person responsible for exam planning in your department before (!) planning it'''. The information on this page will help you to estimate the time and resources required for online exams and show you how to do it. The following planning instructions are particularly relevant for you, if a 'paper exam' that has already been planned is to be subsequently rescheduled into an online exam, or if there is no central exam planning in the department.|Seitenbreite=1|Hinweisüberschrift=Please note:|einklappbar=0}}
We - the eLearning team - recommend that you plan your Chromebook exam as early as possible, as not all rooms are suitable: The earlier your exam is requested, the easier it is to find a room.


Please note that, as for conventional exams, you as a teacher are responsible for the organizational implementation of the exam. Please clarify with your department how you can receive support for your exam concerning room reservation, and how a subsequent change request of room reservations can be implemented. The KIM will assist you by providing Chromebooks and infrastructure for your online exam. The following will tell you where, in turn, the KIM may need your assistance in this process.
The steps from planning, conducting, evaluating and viewing the exam are summarized below:
== 1. Scheduling Chromebook exams ==
=== 1. Planning the exam===
For scheduling and reserving, we recommend the following steps, which also builds the structure of this article:
====1.1.   Checking the feasibility:====
KIM has 128 Chromebooks in four mobile racks, which we will make available to you in the room on the scheduled date.


# Determine the '''time needed to complete the exam''' and add the additional time needed for handing out and collecting the devices and informing the participants.
If there are more than 128 participants, it has shown to be a practical solution to hold the exam a) in two groups with a temporal delay and b) in two large lecture halls in the R building. These have an upper and a lower entrance, so that supervised entry can prevent participants from meeting each other. In this case, please make sure to inform the department accordingly so that it can be included in the scheduling and room planning.
# Clarify the '''availability of assisting staff''' (e.g., student assistants).
# Decide '''which exam rooms''' you want to use.
# Check the '''availability of the exam rooms.'''
# Confirm the '''availability of Chromebooks''' for your preferred date.
# '''Reserve the exam rooms''' through the room scheduling department.
# '''Confirm''' the sccesful reservation of the exam rooms to us.


=== 1.1. Time planning ===
>> [[Raumuebersicht Online-Klausuren|'''Here you will find an overview of all rooms generally suitable for online exams.''']]
When calculating the total duration of the exam, please take into account the time required for:
====1.2.   Determining the time required for your event: ====
*10-15 minutes for arrival, information, registration...
*The planned writing time
*Plan for a time buffer for possible participants requiring academic adjustments in accordance with your department, e.g. approx. 15 minutes (max. 25% of the writing time)
With a writing time of 60 minutes, a room should therefore be reserved for a minimum of approx. 85 minutes. The time between lecture sessions should not be included in the planning.
====1.3.   Room planning: ====
All lecture halls in the R building and the seminar rooms on M6 and P6 are suitable.


* '''Handing out''' of the Chromebooks (approx. 5 minutes if handed out individually; approx. 15 minutes if Chromebooks are distributed to the seats).
For online exams, only a quarter of the room capacity should be filled. If a sufficiently sized room is not available, it may be possible to hold the exam in two rooms at the same time. The person responsible in your department can check what is possible together with the room reservation service.
* '''Informing''' the exam participants (approx. 5 minutes)
====1.4.  Requesting the exam====
* Actual '''Time to work on''' the exercices
Request the Chromebook exam in your department by providing the following information:
* '''Collecting''' the Chromebooks (approx. 0-5 minutes if they are handed in when leaving the room; approx. 15 minutes if Chromebooks are collected).
*desired date(s) for a trial, main and a follow-up exam
The time required is largely determined by the distribution procedure of the Chromebooks in the exam rooms and the number of people assisting. Therefore, you should first decide how the Chromebooks will be handed out. We would like to show you two examples below, which might be suitable:
*Type of exam (Chromebook exam)
*total duration required
*estimated number of participants
*Desired room
Your department requests the exam from the room reservation service, which reserves a suitable room.


{{BeispielBox|Beispieltext=Total time required: 105 minutes, time reserved at room scheduling department: 90 minutes, here from 10:00 - 11:30 a.m.
The room reservation service will forward the reservation of the Chromebook exam to us. You will receive the links to your ILIAS exam courses from us.
* (before 9:45): Chromebook cabinets will be delivered by KIM.
===2. Organizational matters===
* (9:45) Break: Chromebook cabinets are brought into the room, helpers are given their tasks.
====2.1. Conducting a trial exam====
* (10:00): Participants enter the room, receive a Chromebook at the entrance, and find an empty seat according to the previously communicated spacing rule.
If you or the participants in your course have not yet taken a test on the ILIAS-exams platform, we recommend that you conduct a trial exam:
* (10:10) Explanation of the exam procedure.
* (10:15) Students start to work on exam. Individual time frame of the test set in ILIAS: 60 minutes or 70 minutes with disadvantage compensation.
* (11:15) End of the exam time for those who started at 10:15.
* (11:30) Definite end of allowed writing time (incl. 10 minutes for disadvantage compensation and 5 minutes for technical problems).
* (from 11:30) Break: the last participants leave the room and hand in their Chromebook at the exit. Stow Chromebooks to cabinets, removal of cabinets through KIM. |Seitenbreite=0|Beispielüberschrift=Example 1: Drop off Chromebooks at the entrance, one time slot, use one of our recommended rooms in R, M6 or P6|einklappbar=1|eingeklappt=1}}{{BeispielBox|Beispieltext=* (9:00): Helpers organized by you will pick up the Chromebook cabinets in the entrance area of the N library and bring them to your exam room
* (9:45) Break: Chromebook cabinets are brought into the room, helpers are given their assignments
* (10:00): Distribution of Chromebooks to seats.
* (10:20): Participants enter the room and take seats, each prepared with a Chromebook
* (10:25) Explanation of the exam procedure.
* (10:30) Students start to work on exam. Individual time frame of the test set in ILIAS: 90 minutes or 100 minutes with disadvantage compensation.
* (13:00) End of exam time for those who started at 10:30.
* (13:15) Absolute end of allowed writing time (incl. 10 minutes disadvantage compensation and 5 minutes for technical problems) and start of the break. The last participants leave the room and hand in their Chromebook on leaving. Stow Chromebooks to cabinets, remove Chromebook cabinets from the room, and have your helpers begin transporting them back to the N library entrance area
* (14:00) Drop off Chromebook cabinets at the N Library|Seitenbreite=1|Beispielüberschrift=Example 2: Distribution of Chromebooks to seats, two time slots, use of a room not recommended by us.|eingeklappt=1}}


=== 1.2. Assistance ===
KIM staff can provide you with the Chromebooks directly in the particularly suitable rooms in the R-building, as well as on M6 and P6, in time at the beginning of the breaks (see below). If you would like to use the Chromebooks in other parts or university buildings (please see our overview of suitable rooms in the following section), you will have to organize and carry out the transport of the Chromebook cabinets with your own personnel (e.g. by student assistants). We will then hand over the cabinets to you at the entrance the N Library. Please note that transport times may be significantly extended, due to the use of freight elevators. Based on experience, you should plan at least 45 minutes total for the transport of four Chromebook cabinets across the university with four people (our recommendation). Transporting the cabinets via ramps will require two (strong) people per cabinet due to the heavy weight of the cabinets. Transporting the cabinets over cobblestones is not permitted.


If you choose to distribute the Chromebooks to seats before students arrive, you should plan for enough helpers to distribute them: you will need about four helpers to distribute 100 Chromebooks to the seats in a (large) lecture hall within 10 minutes.
'''Students''' may
* check whether they remember their account name and password during the log-in process (and if not, contact the KIM help desk in time)
*complete the required profile information if they are using the ILIAS-exams platform for the first time
*familiarize themselves with the procedures - this will give them confidence so that they can concentrate fully on the content of the exam.


You will need about the same number to receive the Chromebooks at the end of the exam. The following procedure has proven successful: The participants are informed before the exam, that they are only allowed to leave the exam room at certain exits, where they hand in the Chromebook to one (!) person designated by you in advance. This person will receive the Chromebooks and place them on a table (request it from housekeeping if necessary), from which other assistants will distribute the Chromebooks to the cabinets. For large lecture halls, the supervising person should keep an eye on all exits and make sure no devices are stolen.


Since the Chromebooks are distributed among four cabinets, you can also distribute them among multiple rooms. However, to avoid damage in transit, do not remove Chromebooks from the cabinets and transport them individually to other rooms. Please make sure that there are enough people in all rooms to help you distribute and collect the devices.  
'''Teachers''' can test the functionality of their exam configuration. The trial exam should contain at least one of each of the question types used in the exam.


=== 1.3 Recommended exam rooms ===
After the trial exam, check        
We recommend using the following rooms for Chromebook exams, as we can provide Chromebooks directly to you there:
*whether the set point ratings work as desired (especially for multiple-choice questions)
*whether the grading scheme works as intended.


* Lecture halls in the R-building
* Seminar rooms on P6
* Seminar rooms on M6


During the exam period at the end of the semester (approximately two weeks before and four weeks after the end of the lecture period), we can provide you with up to 128 Chromebooks in four mobile cabinets in the exam rooms there on the desired dates. Since only a part of the room capacity can be used, due to the spacing between participants usually required for exams, it may happen that several rooms are needed at the same time for large exams. Therefore, it may be necessary to adjust the exam date to accommodate room availability.  
The length of the trial exam depends on whether it is only intended as a practical test or whether you also want to use it as preparation for the content of the exam.


If you do not (can not) use the rooms mentioned above, you will find here an '''overview of all rooms suitable for online examinations'''. Please note that for the rooms marked with 'no' there, you will have to organize and carry out the transport of the Chromebooks yourself.
There are two ways to carry out a trial exam:
#in one of the last course sessions - apply for the mock exam as described above and we will provide the Chromebooks for you
#on the trial exam dates of KIM: we organize these trial exams including rooms, you only prepare the ILIAS exam course. We will be present in the room with the Chromebooks. You can attend, but you do not have to.
====2.2. Availability of support personnel====


{| class="wikitable sortable mw-collapsible mw-collapsed" style="margin-left:3em;"
! Room !! Places !! Type !! Chromebook delivery by the KIM !!! Note
|-
| <s>A600</s>|| <s>701</s>|| <s>Audimax</s>|| <s>yes</s>| locked.
|-
| R712 || 243 || Lecture hall Bio/Ch || yes ||
|-
| R711 || 242 || Lecture hall Ph || yes ||
|-
| <s>A701</s>|| <s>186</s>| || <s>yes</s> | <s>Lecture Hall</s>
|locked
|-
| R513 || 177 || lecture hall Math. || yes ||
|-
| R611 || 168 || Lecture hall Ch || yes ||
|-
| M629 || 150 || Lecture hall || yes ||
|-
| <s>A703</s>|| <s>130</s>| || <s>yes</s> | <s>Lecture Hall</s>
|locked
|-
| D434 || 112 || seminar room || no ||
|-
| <s>A704</s>|| <s>107</s>|| <s>Lecture room</s>|| <s>yes</s>| locked
|-
| <s>A702</s>|| <s>105</s>|| <s>Listening room</s>|| <s>yes</s>| locked
|-
| C336 || 100 || seminar room || no ||
|-
| C425 || 100 || seminar room || no||
|-
| E404 || 100 || Seminar room || no||
|-
| G300 || 100 || Seminar room || no||
|-
| C230 || 90 || Seminar room || no||
|-
| R512 || 84 || Physics lecture room || yes||
|-
| R511 || 79 || Bio/Ch lecture hall || yes||
|-
| P603 || 69 || Lecture hall || ja||
|-
| M627 || 68 || Exper. Lecture Hall || ja|
|-
| G309 || 60 || Seminar room || no||
|-
| C423 || 54 || Seminar room || no||
|-
| ZT1202 || 54 || Seminar room || no||
|-
| M628 || 52 || Exper.lecture room || yes||
|-
| P1138 || 50 || Seminar room || no||
|-
| D432 || 48 || Seminar room || no||
|-
| M630 || 47 || Seminar room || no||
|-
| F426 || 46 || Seminar room || no||
|-
| G307 || 46 || Seminar room || no||
|-
| G421 || 46 || Seminar room || no||
|-
| Y311 || 46 || Seminar room || no||
|-
| C427 || 42 || Seminar room || no||
|-
| F429 || 36 || Seminar room || no||
|-
| D436 || 34 || Seminar room || no||
|-
| E403 || 34 || Seminar room || no||
|-
| G308 || 34 || Seminar room || no||
|-
| D522 || 32 || Seminar room || no||
|-
| ML630 || 32 || Seminar room || no||
|-
| D247 || 30 || Seminar room || no||
|-
| F428 || 30 || Seminar room || no||
|-
| M901 || 29 || Seminar room || no||
|-
| G306 || 28 || Seminar room || no||
|-
| H308 || 28 || Seminar room || no||
|-
| H309 || 28 || Seminar room || no||
|-
| M701 || 28 || Seminar room || no||
|-
| G304 || 26 || Seminar room || no||
|-
| L829 || 26 || Seminar room || no||
|-
| F423 || 24 || Seminar room || no||
|-
| M631 || 24 || Seminar room || yes||
|-
| P812 || 24 || Seminar room || no||
|-
| P912 || 24 || Seminar room || no||
|-
| Z1003 || 24 || Seminar room || no||
|-
| C426 || 18 || Seminar room || no||
|-
| D435 || 18 || Seminar room || no||
|-
| M801 || 18 || Seminar room || no||
|-
| M1001 || 18 || Seminar room || no||
|-
| M1101 || 18 || Seminar room || no||
|-
| G302 || 16 || Seminar room || no||
|-
| P1012 || 16 || Seminar room
|no
|}


=== 1.4. Check room availability ===
For exams with a large number of participants please clarify which staff members and/or assistants can help with distributing and collecting the Chromebooks before and after the exam.
====2.3. Information to the participants====
Inform the participants about the procedures well in advance of the exam. For Chromebook exams, further information must be provided; you are welcome to use these text modules for this purpose:


Here you can check if the rooms you would like to use are available (no registration required!).
>> '''[[Information to be sent to participants of Chromebook exams beforehand]]'''
{{HinweisBox|Hinweistext=http://134.34.26.182/roomresrrm/|Seitenbreite=1|Hinweisüberschrift=Overview of current room occupancy:|einklappbar=0}}
=== 3. Preparation in ILIAS===
====3.1. Preparation of the exam course====
Here you will find instructions on how to configure your ILIAS exam course:


=== 1.5. Chromebook request and reservation ===
>> '''[[ILIAS/Instructions/Configuring online exams on-campus in ILIAS]]'''
{{HinweisBox|Hinweistext=https://www.uni-konstanz.de/lehren/beratung-hilfsmittel-service/digital-unterstuetzte-lehre/formular/|Seitenbreite=1|Hinweisüberschrift=Please submit a reservation request for a Chromebook exam using this form:|einklappbar=0}}
We will check and confirm you the Chromebook reservation, if enough devices are available for the day in question, create an exam course on the ILIAS-exams platform, and provide you with access information.


Only then, as described in the following section, please reserve the room(s) at the room scheduling department!
If you have any questions or wish to arrange a personal meeting, please do not hesitate to contact us: [mailto:Ilias-support@uni-konstanz.de ilias-support@uni-konstanz.de]
====3.2. Final check====
A final check is essential to ensure that your exam works properly. We recommend that you carry this out together with us in order*to check whether all settings for the test and the time (including academic adjustments) are set correctly
*to discuss any content-related or organizational issues
You can find a checklist for this final inspection here: [[Checklist for the final inspection of ILIAS exams]]


If there is not enough equipment available, you will receive alternative date suggestions from us. Please proceed as described in section 4 to determine room availability, please additionally consult the room scheduling department in case of problems. Then please inform us about the new date and the new room, we will create an ILIAS-exam course for you and give you your access information.
Please make an appointment with us for a joint final inspection.
===4. Conducting the exam===
Important: The use of other digital devices (phones, smartwatches, etc.) must be strictly prohibited in the exam room!
==== 4.1. Distributing the Chromebooks====
We will be distributing (and collecting) the Chromebooks before and after the exam. For exams with a large number of participants, we kindly ask for support from your staff or assistants.
====4.2. Working with Chromebooks====
The Chromebooks automatically connect automatically to the WiFi when opened and start up the web browser: It is possible to log in to the exam ILIAS platform and the test is displayed.
====4.3. Technical issues / protocol ====
At least one person from the eLearning team will be present at the start of the exam in order to help with technical questions or difficulties. You will be given a telephone number on which you can reach this person during the exam in order to receive immediate assistance.


=== 1.6. Reservation of rooms ===
In case of technical problems, please note the following information in the protocol: time, student number, Chromebook number, issue, type of solution, time of problem solution.
===5. Evaluation and post-exam review===
====5.1. Evaluation====
Please refer to our '''[https://wiki.uni-konstanz.de/e-learning/index.php/ILIAS/Instructions/Configuring_online_exams_on-campus_in_ILIAS Guide for configuring on-site online exams in ILIAS]'''
==== 5.2. Post-exam review====
If you would like a proctored post-exam review, please make an appointment with us.


If you cannot or do not want to use the rooms that might be already reserved for you by your department (within the scope of the usual event planning of the departments), please clarify with your department first, whether they can reserve the rooms you want for you -  or how room reservation requests for online examinations are to be registered at your department in future. If this is not currently possible, please reserve the rooms you would like to use directly '''via e-mail at the room scheduling department''' after you have convinced yourself of the availability, as described in point 1.4:
Preparation:
{{HinweisBox|Hinweistext=[mailto:lehrraumvergabe@uni-konstanz.de Lehrraumvergabe@uni-konstanz.de]|Seitenbreite=1|Hinweisüberschrift=Room reservation via e-mail|einklappbar=0}}
*You reserve a suitable room for this (in the R building, on M6 or P6).
 
*You make the necessary settings in the ILIAS exam course - you can find instructions for that here:
== 2. Preparing the exam ==
>> '''[https://wiki.uni-konstanz.de/e-learning/index.php/ILIAS/Instructions/Configuring_online_exams_on-campus_in_ILIAS#9._Post-exam_review Guide on configuring on-site online exams in ILIAS - Post-exam review]'''
 
{{DISPLAYTITLE:Organizing Chromebook exams}}
=== 2.1 Preparing exam course ===
We will provide the Chromebooks for the event.
Chromebook exams can only be conducted in connection with an exam course on the ILIAS-exams server. Detailed instructions, as well as exam legal information, on how to conduct online exams with ILIAS can be found here:
 
https://www.uni-konstanz.de/en/teaching/advice-aid-resources-service/digitally-enhanced-teaching/
 
Attention: In the course of the summer semester 2023 we will adjust the configuration of the ILIAS-exams server in such a way that during a Chromebook exam, the exam server is exclusively accessible via Chromebooks. In this time slot no preparational work or reconfiguration of exams from other devices is possible. If you still need to access the administration interface during the exam, please use one of the Chromebooks provided to do so.
 
=== 2.2. Mock exam ===
If you or the participants in your course have no previous experience with online exams on Klausuren-ILIAS, '''we strongly(!) recommend that you conduct a trial exam:'''
 
* '''Students''' can familiarize themselves with the registration process (making sure they know their account name with password) and learn how to find, start, edit and complete the exam course. Students who have not yet used Klausuren-ILIAS must also complete the profile completion required when registering for Klausuren-ILIAS for the first time.
* '''Teachers''' should test the function of the selected configuration in the test exam: Please check whether your settings for the availability and access period and the processing time work (including the settings for compensation for disadvantages!). Also test all desired question types, the scoring of the answers (especially for multiple-choice questions) and (if desired) the functioning of the grading scheme.
 
The mock exam does not necessarily require the use of Chromebooks: no special knowledge is required, as the Chromebooks automatically connect to the ILIAS-exams platform, when started. We therefore recommend that you only use Chromebooks for a mock exam, if you want to check the reliability of the WiFi signal on site - and/or you want to specifically practice all the necessary procedures with your staff, and have already reserved rooms for this purpose.
 
Please communicate your preferred date for a mock exam well in advance via email: [mailto:ilias-support@uni-konstanz.de ilias-support@uni-konstanz.de]. If you would like to conduct the mock exam with Chromebooks, please schedule and reserve them as described in section 1.5. Due to limited room and equipment availability, there can be no mock exams on Chromebooks during the end-of-semester exam period.
 
== 3. Conduct exam ==
 
=== 3.1. Providing the Chromebooks ===
This process is already described above in section 1 & 2. You only have to worry about the transport of the devices to your exam room(s), if you do not use one of the rooms we recommend (see section 1.3). In this case, the Chromebook cabinets will be handed over to you at the reception desk of the N-Library the time you specified in your Chromebook reservation. Depending on the distance, you will need to allow up to 45 minutes for the transport with up to four helpers. The same amount of time and staff will be required to return the cabinets after the exam is finished.
 
If you use one of the rooms recommended, this does not apply. We will make sure the Chromebook cabinets are available outside the rooms at the beginning of your exam time slot.
 
For the subsequent transport of the cabinets to the room, we ask for your assistance: the cabinets should be placed near the entrance with the doors opened.
 
=== 3.2. Handing out the Chromebooks ===
* If you have chosen to place the Chromebooks on top of the tables, we will assist your supervisor or assistants distributing the devices around the room.
 
* If you would like to give out the devices on entering the room, the exam supervisor will guide the participants to the Chromebook cabinets, where the devices are handed over.
 
Please plan in advance who will carry out these tasks and inform your staff well in advance.
 
=== 3.3 Informing students about the procedure ===
Before the exam begins, inform students of the procedures. For a Chromebook exam, the following additional information must be given here:
 
* Login: With firstname.lastname and the account password. If you have set an additional password for the exam, give it out that as well.
* Interruptions: Advise students that if they go to the restroom, they should close the Chromebook halfway (so that the exam time count in ILIAS is correct and no one can see the screen contents) and give you a notice.
* Help with technical problems: Advise students that if they have technical problems, they cannot solve themselves, they should make notice immediately for assistance (through us or your support staff). Log these instances, noting the time, description of the problem, and how it was solved, also noting the time.
* Ending the Test: Advise students that if they want to turn in their online exam they have to end the examination by clicking "End Test", so that they will not be able to take the test after.
* Returning Devices: Inform students to whom and at at which exit the devices can be returned. Point out that the room can only be left, when a Chromebook is handed over.
 
=== 3.4 Keeping a log ===
If students experience technical problems while taking the exam, please record the following information to the log: time, student number, Chromebook number, time, type of problem, solution if applicable.
 
=== 3.5 Using the Chromebooks ===
The Chromebooks are pre-configured in such a way, that they automatically connect to the WiFi on start, open the web browser and display the login page of the ILIAS-exams platform. There, students can log in with their university account name (usually firstname.lastname) and the corresponding password. After logging in, they will see their dashboard and find the link to their exam.
 
=== 3.6 Support for technical problems ===
At least one person of the KIM E-Learning team will be present at the beginning of the exam, to assist with any questions or technical issues. You will be given a phone number to reach this person during your exam for immediate assistance.
 
=== 3.7 Collecting the Chromebooks ===
We will assist you at the end of the exam collecting the Chromebooks. The following distribution of tasks has proven effective in this regard:
 
* one person constantly watches the room and makes sure no one leaves via the side exits.
* one person is exclusively responsible for collecting the Chromebooks at the respective "drop-off" location.
* multiple people pick up the Chromebooks there and distribute them to the mobile cabinets. The first part of the Chromebook number indicates the cabinet to which the Chromebook is assigned to. If a large number of Chromebooks are returned in a short period of time, they can also be temporarily stored on top of the cabinets before being sorted into the drawers. Please make sure that each Chromebook is sorted in correctly (cabinet, drawer number). It is not necessary to connect the Chromebooks to the charging cables in the cabinet.
 
=== 3.8. Removal of mobile Chromebook cabinets ===
The transport of the chromebook cabinets, when being removed, is to be caried out the same way as described above (in section 3.1): if the exam was conducted in rooms we recommend, the KIM team will take care of the removal of the cabinets; otherwise, please return the cabinets immediately to the N-Library reception desk with your team.
 
== 4. Evaluation, post-exam review, make-up dates ==
Please refer to our documentation on how to use the ILIAS-exams platform:
 
https://www.uni-konstanz.de/en/teaching/advice-aid-resources-service/digitally-enhanced-teaching/instructions/

Aktuelle Version vom 6. März 2025, 13:49 Uhr

Chromebook exam in the Audimax

In this guide you will find important information on planning and conducting online exams with Chromebooks on the University of Konstanz campus.

We - the eLearning team - recommend that you plan your Chromebook exam as early as possible, as not all rooms are suitable: The earlier your exam is requested, the easier it is to find a room.

The steps from planning, conducting, evaluating and viewing the exam are summarized below:

1. Planning the exam

1.1.   Checking the feasibility:

KIM has 128 Chromebooks in four mobile racks, which we will make available to you in the room on the scheduled date.

If there are more than 128 participants, it has shown to be a practical solution to hold the exam a) in two groups with a temporal delay and b) in two large lecture halls in the R building. These have an upper and a lower entrance, so that supervised entry can prevent participants from meeting each other. In this case, please make sure to inform the department accordingly so that it can be included in the scheduling and room planning.

>> Here you will find an overview of all rooms generally suitable for online exams.

1.2.   Determining the time required for your event:

  • 10-15 minutes for arrival, information, registration...
  • The planned writing time
  • Plan for a time buffer for possible participants requiring academic adjustments in accordance with your department, e.g. approx. 15 minutes (max. 25% of the writing time)

With a writing time of 60 minutes, a room should therefore be reserved for a minimum of approx. 85 minutes. The time between lecture sessions should not be included in the planning.

1.3.   Room planning:

All lecture halls in the R building and the seminar rooms on M6 and P6 are suitable.

For online exams, only a quarter of the room capacity should be filled. If a sufficiently sized room is not available, it may be possible to hold the exam in two rooms at the same time. The person responsible in your department can check what is possible together with the room reservation service.

1.4.  Requesting the exam

Request the Chromebook exam in your department by providing the following information:

  • desired date(s) for a trial, main and a follow-up exam
  • Type of exam (Chromebook exam)
  • total duration required
  • estimated number of participants
  • Desired room

Your department requests the exam from the room reservation service, which reserves a suitable room.

The room reservation service will forward the reservation of the Chromebook exam to us. You will receive the links to your ILIAS exam courses from us.

2. Organizational matters

2.1. Conducting a trial exam

If you or the participants in your course have not yet taken a test on the ILIAS-exams platform, we recommend that you conduct a trial exam:


Students may

  • check whether they remember their account name and password during the log-in process (and if not, contact the KIM help desk in time)
  • complete the required profile information if they are using the ILIAS-exams platform for the first time
  • familiarize themselves with the procedures - this will give them confidence so that they can concentrate fully on the content of the exam.


Teachers can test the functionality of their exam configuration. The trial exam should contain at least one of each of the question types used in the exam.

After the trial exam, check        

  • whether the set point ratings work as desired (especially for multiple-choice questions)
  • whether the grading scheme works as intended.


The length of the trial exam depends on whether it is only intended as a practical test or whether you also want to use it as preparation for the content of the exam.

There are two ways to carry out a trial exam:

  1. in one of the last course sessions - apply for the mock exam as described above and we will provide the Chromebooks for you
  2. on the trial exam dates of KIM: we organize these trial exams including rooms, you only prepare the ILIAS exam course. We will be present in the room with the Chromebooks. You can attend, but you do not have to.

2.2. Availability of support personnel

For exams with a large number of participants please clarify which staff members and/or assistants can help with distributing and collecting the Chromebooks before and after the exam.

2.3. Information to the participants

Inform the participants about the procedures well in advance of the exam. For Chromebook exams, further information must be provided; you are welcome to use these text modules for this purpose:

>> Information to be sent to participants of Chromebook exams beforehand

3. Preparation in ILIAS

3.1. Preparation of the exam course

Here you will find instructions on how to configure your ILIAS exam course:

>> ILIAS/Instructions/Configuring online exams on-campus in ILIAS

If you have any questions or wish to arrange a personal meeting, please do not hesitate to contact us: ilias-support@uni-konstanz.de

3.2. Final check

A final check is essential to ensure that your exam works properly. We recommend that you carry this out together with us in order*to check whether all settings for the test and the time (including academic adjustments) are set correctly

  • to discuss any content-related or organizational issues

You can find a checklist for this final inspection here: Checklist for the final inspection of ILIAS exams

Please make an appointment with us for a joint final inspection.

4. Conducting the exam

Important: The use of other digital devices (phones, smartwatches, etc.) must be strictly prohibited in the exam room!

4.1. Distributing the Chromebooks

We will be distributing (and collecting) the Chromebooks before and after the exam. For exams with a large number of participants, we kindly ask for support from your staff or assistants.

4.2. Working with Chromebooks

The Chromebooks automatically connect automatically to the WiFi when opened and start up the web browser: It is possible to log in to the exam ILIAS platform and the test is displayed.

4.3. Technical issues / protocol

At least one person from the eLearning team will be present at the start of the exam in order to help with technical questions or difficulties. You will be given a telephone number on which you can reach this person during the exam in order to receive immediate assistance.

In case of technical problems, please note the following information in the protocol: time, student number, Chromebook number, issue, type of solution, time of problem solution.

5. Evaluation and post-exam review

5.1. Evaluation

Please refer to our Guide for configuring on-site online exams in ILIAS

5.2. Post-exam review

If you would like a proctored post-exam review, please make an appointment with us.

Preparation:

  • You reserve a suitable room for this (in the R building, on M6 or P6).
  • You make the necessary settings in the ILIAS exam course - you can find instructions for that here:

>> Guide on configuring on-site online exams in ILIAS - Post-exam review

We will provide the Chromebooks for the event.

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